Account Receivables Specialist in Warrenville, IL at Ohmite
The HEICO Companies, LLC

Job Description

The Position
The AR Specialist manages incoming payments, properly tracking them into the system to maintain accurate bookkeeping records. This opportunity will provide career opportunities for upward mobility into Ohmite's greater Finance and Accounting organization. This position will report to the Global Assistant Controller.

A hybrid work schedule is available upon establishing a strong working knowledge of the position's responsibilities and tasks.


Job Description

Primary Duties and Responsibilities

• Manage accounts receivable of trade customers
• Support order approval guidelines
• Manage accounts within credit lines
• Perform risk management of critical past due accounts
• Maintaining bookkeeping databases and spreadsheets and updating information as needed.
• Communicating with clients and customers to request payment and arrange payment plans.
• Collecting payment from customers and accurately recording them in the system.
• Creating ad hoc reports as needed by leadership.
• Updating client accounts based on payment and or contact information.
• Take action as necessary with past due balances, including identifying and reconciling disputed amounts, problem resolution, provide project leadership to improve cashflow
• Assist in the preparation of financial closing and reporting.
• Foster relationships with trade customers supporting Ohmite's mission "to ensure the success of our customers"

• Knowledge of GAAP accounting principles and procedures.
• Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment.
• Critical thinker with excellent analytical and problem-solving skills.
• Ability to identify and implement process improvements, prepare and analyze data to provide meaningful recommendations to leadership
• Knowledge of working in ERP system, Microsoft Dynamics 365 a plus.
• Knowledge of Microsoft Office; emphasis on Excel functions.
• Team player who fosters a collaborative environment within the organization.
• Excellent communication skills, written and verbal, with the ability to clearly communicate with customers.
• High level of interpersonal skills with demonstrated poise, tact, and diplomacy.
• Responsible, motivated, and reliable with exceptional work ethic.
• Experience in a manufacturing process environment is a plus.

• Associate's degree or related training / experience in accounting & billing.
• 2-4 years of experience; manufacturing environment preferred.
• Working experience with Microsoft Dynamics 365 and Power BI a plus.
• Bi-lingual in Spanish a plus.