Administrative Assistant
Kforce Inc.

RESPONSIBILITIES:

Kforce has a client that is seeking an Administrative Assistant in Redmond, WA.Primary Responsibilities Include:

• Provide group admin support for large Studio comprised of several hundred individuals including company employees, vendors, and interns
• Support various team events and meetings from booking spaces, coordinating and ordering catering, clean up after events to ensure a successful experience from end to end
• Complex calendar management, ensuring accurate scheduling and organization based on priorities
• Coordinate and schedule internal/external meetings
• Manage community space/conference room calendars
• Develop a deep understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognize patterns; Help to execute on business cadence (scheduling/meeting logistics) around the ROB of the team
• Actively participate in the Business Support community; Manage and oversee vendor administrative staff, including their day-to-day tasks and responsibilities as well as their long-term projects
• Arrange domestic and international travel as needed
• Reconcile and process expense reports for manager
• Coordinate logistics and provide onboarding support for new employees, vendors, and interns

Other Responsibilities may include:

• Maintain accurate, detailed information in space databases
• Partner with senior team members and admin team to ensure all aliases for the team/organization are up-to date and hierarchy is aligned
• Manage Discretionary Spend tracker and intake process at the direction of Senior Business Manager
• Execute various projects and tasks and completes project deliverables with little or no supervision; Own the components of project outcomes end to end with proper accountability; Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders

REQUIREMENTS:

• Associate's/Bachelor's degree in relevant field (e.g., Business Administration, Human Resources (HR), Marketing, Communications, Psychology, Sociology) or equivalent experience
• 3+ years of Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work
• 1+ year(s) of experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• Familiarity with Microsoft systems and tools including Travel booking and Expenses, Outlook Calendar, TEAMS, Viva Tools, FORMS and other applications
• Proficient with Microsoft productivity software including Word, Outlook, PowerPoint, Visio, and Excel
• Committed to work onsite in Redmond 100% of the time, be present in the studio Monday-Friday during core business hours (9am- 5pm)

Additional Qualifications Preferred:

• Strong verbal and written communication skills
• Able to work independently and with discretion
• Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
• Detail-oriented with strong problem-solving and troubleshooting skills
• Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment
• Ability to react with appropriate urgency to situations and requests
• Highly collaborative, a team player who fosters productive and effective working relationships across Studio teams, contributing to team morale and building team dynamics
• Must be able to maintain confidentiality and use discretion and judgment at all times
• Exercises sound judgment, tact, diplomacy, integrity and professionalism in all communications
• Strong working knowledge of Microsoft internal tools such as Employee Central, iCIMS, MyExpense, MyOrder and SharePoint

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