Administrative Asst II: Instrumental Studies
Texas State University

Posting Number:

2025194

Administrative Asst II: Instrumental Studies

Administrative Asst II

San Marcos

School of Music

Open to All

Full-Time

Permanent

$3,072.00-$3,262.01

Non-Exempt

· Experience working with Microsoft Office (e.g., Outlook, Word, Excel, etc.) and Adobe Creative Suite (e.g., Photoshop, InDesign, etc.).· Experience working in a busy, customer service setting.· Experience communicating and problem-solving effectively in an organizational setting.· Experience organizing and prioritizing responsibilities, including multitasking with frequent interruptions.· Excellent written and verbal communication skills (ex. proofreading and editing).· Demonstrated ability to work independently and in collaboration with others.· Experience in accounting/budgeting (ex. SAP, Quicken, etc.).· Experience working with vendors and payment processing.· Experience working with detailed reports.· Experience with scheduling and inventory.· Proficiency in general office and administrative support duties.

· Knowledge of music and music education.· Bachelor's degree.· Background in bookkeeping/accounting.· Experience in travel coordination.· Experience working with and/or organizing camps and festivals.· Experience working in higher education and/or the arts and music.· Experience with website development, social media best practices, and event promotion.· Experience with Microsoft Sharepoint.

The Administrative Associate II: Instrumental Studies reports to the Director of the School of Music.
Role: To provide budgetary and program support to the instrumental studies areas (band and orchestra).

General:· Support coordinators in the administrative functions and activities in band and orchestra.Budget:

· Maintain ensemble, camp, festival, and grant accounts assigned to band, orchestra, and other related areas.o Generate income and expense reports as needed. Monitor expenditures. Process and document deposits. Ensure accuracy of transactions. Safeguard compliance with university policies and procedures.· Purchase equipment, supplies, and music for each area. Process payments for designated accounts.· Track inventory of equipment, instruments, and music. Collect uniforms, send instruments for repair, and order rental music.Facilities:

· Room scheduling for rehearsals and special events.· Manage locker requests. Monitor locker inventory. Request maintenance for broken lockers.Events:· Secure concert dates.· Support guest artists, including honoraria, travel, housing, and parking permits.· Hire various personnel for on-campus work. Prepare documentation for hiring, including Personnel Change Request (PCR) and Electronic Non-Purchase Order (E-NPO)· Request and prepare parking permits and passes for on-campus parking for special event participants; guest artists, clinicians, lecturers, etc.; non-affiliated faculty and staff; and vendors.· Process travel requests in Concur. Secure lodging and transportation for group travel for business trips, conferences, and group travel (charter buses/vehicles).o Finances, track logistics, and prepare documentation for instrumental camps, festivals, symposia, and commencement.Scholarships:

· Award students in BOSS for band and orchestra area.Other duties as assigned by the Director:*Backup:

· Student worker training.· Preparations for commencement ceremonies.· Room scheduling.· Back up to the Administrative Assistant II: Vocal Studies and Piano.· Music student organizations.

12/12/2024

12/26/2024

Yes

Monday, Tuesday, Wednesday, Thursday, Friday

8:00AM

5:00PM

You will be required to electronically attach a resume, cover letter, recommendation letter(s), and list of references to your application.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

https://jobs.hr.txstate.edu/postings/50807