Administrative Services Coordinator - Department of Statistics and Actuarial Sciences
University of Iowa

The Department Statistics and Actuarial Science is seeking an Administrative Services Coordinator.

The Department of Statistics and Actuarial Science at the University of Iowa invites applications for an Administrative Services Coordinator starting January 23, 2025.The Administrative Services Coordinator will provide primary support to the Directors of Graduate and Undergraduate Studies. This includes managing the application processes for admissions, scholarships, and graduate assistantships; managing exam processes; updating program materials; maintaining databases; ensuring compliance with current policies and procedures; and providing information as requested.

Key Responsibilities

• Support the daily operations of an office, project or program, including coordination of specialized events and activities, monitoring appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
• Knowledge and expertise in specific office, project, or program to provide administrative/operational support and management.
• Make decisions and exercise a moderate level of autonomy while typically performing administrative support/ management responsibilities for executives of an organization (e.g., Deans, Directors, DEOs, VPs), including managing schedules, correspondence, and travel arrangements.
• Provide functional and/or administrative supervision for students and temporary staff.

For a full job description or questions about this position, please send an email to vance-morris@uiowa.edu.

Education Required

• Bachelor's degree or an equivalent combination of education and experience is required.

Required Qualifications

• 6-12 months of administrative work experience.
• Experience with a variety of desktop tools and apps, including Microsoft Office Suite. Willingness and ability to learn new software platforms as needed.
• Experience with survey-building forms, such as Qualtrics.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Ability to work as part of a team.

Desired Qualifications

• At least 1 year of administrative work experience.
• Experience with website design tools and apps, including Drupal.
• Experience working with or advising undergraduate students.
• Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Basic knowledge of University policies, procedures, and systems.
• Demonstrated working knowledge of and ability to utilize tools, techniques, and processes for supporting the daily operations of an office.

Position and Application Details

For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #24005649.

Pay level 2B

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.

For additional questions, please contact: vance-morris@uiowa.edu.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 2B

Contact Information

• Organization: College of Liberal Arts
• Contact Name: Vance Morris
• Contact Email: Vance-Morris@uiowa.edu

---