Administrative Specialist (LRC)
State of Nebraska

The work we do matters!

Hiring Agency:
Health & Human Services - Agency 25

Location:
Lincoln, NE

Hiring Rate:
$18.811

Job Posting:
JR2024-00012275 Administrative Specialist (LRC) (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description:
The Lincoln Regional Center is seeking a detail-oriented and highly organized Administrative Specialist to join our dynamic team. In this key role, you will provide essential administrative support, ensuring the efficient operation of our office and helping to streamline day-to-day activities. The ideal candidate will have excellent communication skills, the ability to manage multiple tasks effectively, and a proactive approach to problem-solving. If you are a self-motivated individual who thrives in a fast-paced environment and enjoys contributing to the success of a team, we invite you to apply and help us make a meaningful impact.

The State of Nebraska offers outstanding benefits, wages, career advancement, employee perks, and so much more!

You have the passion, we have the opportunities - let's make a difference for Nebraskans!

Under limited supervision, this position is responsible for the day to day operations and supportive role for the Risk Management Department.

Key Responsibilities:

• Perform general office duties such as answering phone calls, managing emails, and greeting visitors.
• Schedule and coordinate meetings, appointments, and conferences, ensuring proper preparation and organization. Take meeting minutes and create an agenda.
• Maintain and update files, records, and databases, ensuring accuracy and confidentiality.
• Assist with document preparation, including reports, presentations, and correspondence.
• Handle incoming and outgoing mail, packages, and deliveries.
• Monitor office supplies and inventory, placing orders as necessary to maintain stock levels.
• Manage the scheduling and processing of invoices, purchase orders, and other administrative transactions.
• Serve as a liaison between different departments, ensuring smooth communication and coordination.
• Assist with project management, data entry, and other specialized tasks as required by various teams.
• Ensure compliance with company policies and procedures, while maintaining confidentiality in all aspects of the role.

Requirements / Qualifications:

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Preferred Qualifications: Experience with Acrobat Pro and form creation. Experience with Microsoft Word, Excel, and Outlook. The ability to multi-task. Data entry experience is a plus.

Other: Must be 19 years of age.

Schedule and Wage:

Monday - Friday, 8:00am - 5:00pm.

$18.811 per hour, plus $3.00 per hour facility differential.

Knowledge of: federal and State laws and regulations governing work assigned; office management and record keeping methods and practices; administrative report preparation practices; research and administrative survey techniques; work planning and organizing; business computer and communication systems.

Ability to:interact with immediate supervisor and senior managers, employees, and the public to gain their cooperation and to establish work relationships; formulate and recommend modifications to operational directives to attain agency goals; apply management practices, techniques, and methodologies to assigned activities; collect, assemble, and analyze facts and draw conclusions to recommend solutions to problems; identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice; organize and present facts and opinions to managers and groups; learn the structure, functions, goals, and policies of the employing agency.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

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