Alumni Relations Office Administrator
Governors State University

Description

Governors State University is seeking to hire an Alumni Relations Office Administrator to collaborate with Alumni Relations leadership to develop and expand Alumni cultivation, stewardship, and engagement. The Office Administrator will facilitate the Alumni Association membership drive, alumni volunteer programs, increase alumni engagement, and donations. The Alumni Relations Administrator re-affirms the Alumni Relations Office and Alumni Association's Brand, vision, and prominence.

Essential Responsibilities

25% Collaborate with Alumni Relations leadership to connect with GovState alumni, faculty/staff, and current students to cultivate and steward engagement, advocacy, relationships, and giving. Maintain office calendar, filing system upkeep, supply ordering, inventory, preparing travel documents & reimbursements, making travel arrangements, preparing & managing purchase orders, monitoring department budget.

25% Manage Alumni Relations & Alumni Association correspondences through interoffice communication, phone, voicemail, email, social media, eblast, and record / present Advisory Board meeting minutes and agenda to the Board of Advisors.

20% Acts as the official liaison to the Alumni Association Board of Advisors. Manages Association Memberships, Prospect and Wealth Screening Lists, Digital News notifications, Customer Relationships, Eblasts & Recipient Lists, Volunteer & Advocate Directory.

20% Assist in the planning & management of Alumni Relations & Association's events and engagements including décor, set-up, facilitation, day-of coordination, and acting as the Alumni Office representative in the absence of the head of Alumni Relations at events when necessary.

5% Research community partnerships on behalf of the Alumni Relations Office and Association members.

5% Other duties as assigned.

Hourly Range: $19.75.
(This is a negotiated position. Salary starts at the base up to an additional 5% based on Education and Experience exceeding the minimum qualifications per union contract).

This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/.

Required and Preferred Qualifications

Minimum Qualifications:
1) High School Diploma or equivalent

2) Any of the following from the categories below:
A. Four (4) years of experience comparable to the Office Support Specialist of this series.
B. Two (2) years of work experience comparable to the Office Manager of this series.

* Experience reference:
(Level 3)

High school diploma or equivalent.

Any one or combination totaling two (2) years (24 months) from the categories below:

College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

Associate's Degree (60 semester hours) equals eighteen months (18 months)

90 semester hours equals two (2) years (24 months)

Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

Work experience performing office/clerical activities, including the use of computer systems.

One (1) year (12 months) of work experience comparable to the second level of this series.

REQUIRED ATTACHMENTS:

Cover Letter

Resume

List of Professional References

High School/GED Diploma or Transcript

Supplemental Information

DOCUMENTATION REQUIREMENT:

For consideration, applicants are required to attach the following:
1: High School Diploma/GED. All College/University Transcripts.
2: Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three professional references (We will only contact your references if you are a finalist).

RESIDENCY REQUIREMENT:
Illinois residency required at the time of the application.

CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position has been met.

VETERAN'S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense - DD214 / DD215
2: National Guard - NGB22 Form
3: Discharge Orders
4: Reserves - DD256 Discharge Certificate

Note: Documentation must be received by the closing date of this posting.

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