Coordinator, MD-PhD Program
University of Pennsylvania

Coordinator, MD-PhD Program

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Coordinator, MD-PhD Program

Job Profile Title
Coordinator B

Job Description Summary
The Combined Degree and Physician Scholar Programs (CDPS) Office serves as home base for Penn's large and vibrant MD-PhD program (aka Medical Scientist Training Program or MSTP), one of the largest and mostly highly regarded programs of its kind in the country. In addition, we provide information and resources to prospective and current Perelman medical students who are interested in elective research opportunities and/or our MD/Master's Programs. The CDPS team is composed of four full time staff positions, led by a faculty member who is the Associate Dean. The Coordinator reports to the Director of Administration of the Combined Degree and Physician Scholar Programs, and is supervised on some tasks by the Associate Director for the MD-PhD Program.

The Coordinator role has varied responsibilities ranging from managing high level and more complex processes to more routine administrative tasks. The position requires extensive interaction with a large number of faculty, students and staff via email, zoom and in-person meetings.

Job Description

MD-PhD ADMISSIONS AND RECRUITMENT

• Schedule individual MD-PhD zoom committee interviews for applicants, interacting directly with faculty members and their assistants. Manage interview process within AMP software. Follow up as needed to ensure all interview evaluations are submitted in a timely fashion. Ensure smooth interview day processes.
• Help coordinate Penn Preview, the in-person revisit for admitted applicants. Schedule one-on-one meetings for applicants and faculty. Provide extensive logistical support for multiple group sessions.
• Schedule meetings, analyze data, and provide add'l administrative support as needed.

EVENT PROGRAMMING

• Working closely with student-led committee and faculty point person, help develop retreat agenda, and manage speaker selection process. Coordinate extensive logistical details of planning, and ensure smooth retreat day.
• Coordinate logistics of event series programming (monthly event series, career sessions, guest speaker events, special events, class meetings), selecting dates, booking rooms, ordering catering. Staff in-person events.
• Staff student social committee and support their efforts.

MD-PhD TRAINING REQUIREMENTS AND ENRICHMENT PROGRAMS SUPPORT / MSTP GRANT SUPPORT

• Schedule Responsible Conduct of Research workshops and monitor training compliance.
• Help administer Clinical Connections program. Contact potential faculty preceptors. Maintain data in SMS. Collect student and preceptor feedback.
• Provide extensive additional administrative support related to MSTP T32 grant, Individual Development Plans (IDPs), mentorship compacts, permission and request forms, support for students to attend selected conferences, program advisor meeting tracking, etc.

RESEARCH PAPER PRIZE PROCESS ADMINISTRATION (for MD-PhD and MD students)

• Publicize and promote Research Paper Prize contest, through e-mails and website. Collect manuscripts, distribute to committee, collect evaluations, analyze data.
• With input of Committee Chair, form selection committees on an annual basis. Staff meetings and serve as a resource for committee members.
• Manage additional steps of the process to communicate with recipients, process awards, notify additional staff, etc.

ADD'L ADMINISTRATIVE SUPPORT

• Maintain MD-PhD program website. Review annually and update as needed.
• Order supplies, and serve as office manager in various capacities.
• Additional duties as requested.

QUALIFICATIONS / REQUIREMENTS

• Bachelor's degree and 3 to 5 years of experience or equivalent combination of education and experience required.
• One or more years of experience specifically in medical school and/or graduate school administration and admissions is preferred.
• Some of the additional qualities highly preferred for this position include:
  • Strong service orientation and enthusiasm for supporting students, faculty and staff; highly collaborative spirit
  • Outstanding organizational and time management skills, with great attention to detail; ability to multi-task efficiently
  • Strong written and verbal communication skills
  • Excellent judgement, including ability to recognize when to problem-solve independently and when to seek additional input
  • Proficiency using Microsoft Office applications, web content software, and database reporting and aptitude for learning new skills and systems
• Hybrid eligible. Position currently typically allows 2 days a week of remote work, and requires minimum of 3 days on site.
• Availability to work occasional evenings.

All applicants must submit a cover letter. Additional professional writing samples are optional.

Estimated starting salary for this position is $60,000-$68,000.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$43,919.00 - $68,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

​

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Smilow-Center-6TH-Floor/Coordinator--MD-PhD-Program_JR00100914-1









Copyright ©2024 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-a3559de98f511b42919138236a003c2e

---