Executive Assistant
Delta Star

At Delta Star, growth meets innovation as we supply one of life's most basic needs - electricity! From being part of the first and largest electrification projects, to now being core to our nation's grid and infrastructure, we are the largest American-owned manufacturer of medium power transformers in North America and the premier manufacturer of mobile transformer substations.

Company Info

Delta Star provides power solutions for utilities across North America. This includes the manufacturing of medium-power transformers, mobile transformers, mobile electrical substations, trailers, and unitized substations. We offer power transformers for utility applications including power and distribution, transmission voltages, system ties, and automatic voltage regulations, as well as industrial applications. Delta Star also provides comprehensive engineering, testing, maintenance services, and parts for any transformer manufacturer through our Field Service business unit, ensuring our customer's transformers and mobiles maintain peak performance.

Full-time, Salary, Onsite position

About the Position

As the Executive Assistant at our organization, you will play a pivotal role in supporting our senior executives and leadership team with efficiency, professionalism, and strategic insight. This position combines executive support, office management, and leadership team assistance to ensure seamless operations and the achievement of organizational goals.

Critical Experiences

• Demonstrated ability to manage executive calendars and prioritize conflicting appointments effectively, ensuring optimal use of executive time and resources.
• Experience in coordinating high-profile meetings, including preparing agendas, managing logistics, and documenting minutes, ensuring seamless execution and follow-up on action items.
• Proven track record of handling confidential information with discretion and professionalism, always maintaining confidentiality.
• Expertise in managing travel arrangements and itineraries for executives, optimizing travel schedules and accommodations to maximize productivity and comfort.
• Strong proficiency in office management, including overseeing office operations, managing supplies and equipment, and ensuring a productive and welcoming work environment.
• Experience in supporting leadership teams with preparation of reports, presentations, and communications, ensuring accuracy and clarity in all deliverables.
• Capability to anticipate needs of executives and proactively address them, demonstrating a proactive approach to problem-solving and decision-making.
• Skilled in coordinating special events, projects and initiatives, collaborating cross-functionally to achieve project milestones and deliver results on time and within budget.
• Ability to build and maintain effective relationships with stakeholders at all levels, both internal and external, fostering a collaborative and supportive work environment.
• Experience in managing executive correspondence and communications, including drafting emails, letters, and other documents with a high degree of accuracy and professionalism.
• Prepare, process and submit expense reports.

Qualifications

• Education: A bachelor's degree in business administration, Office Management, or a related field is often preferred; however, relevant and significant experience can substitute for formal education.
• Experience: Several years of experience in an executive assistant role, office management, or supporting senior-level executives is crucial. Experience in managing multiple complex calendars, organizing internal and external meetings, and handling confidential information is highly valued.
• Organizational Skills: Strong organizational and multitasking abilities are essential. The ability to prioritize tasks, manage time efficiently, communicate to stakeholders, and adapt to changing priorities is key.
• Communication Skills: Excellent verbal and written communication skills are required. This includes the ability to communicate effectively with executives, team members, and external stakeholders.
• Discretion and Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality is critical.
• Technical Skills: Proficiency and understanding of office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook), Webex, Meets, etc.
• Problem-Solving Abilities: Capability to anticipate needs, proactively identify solutions, and resolve issues independently.
• Attention to Detail: High level of accuracy and attention to detail in all tasks, including scheduling, document preparation, and correspondence.
• Professionalism: Strong interpersonal skills, a professional demeanor, and the ability to represent the executive and the organization positively in all interactions.
• Team Collaboration: Experience working collaboratively with diverse teams and stakeholders, both internally and externally.

Travel Requirements

Minimal travel requirements (< 5%)

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently walk; talk or hear; and use hands to finger, handle or feel. The employee is required some of the time to stand and sit. The employee is required to occasionally climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms. The employee must some of the time lift and/or move up to ten pounds. There is no special vision requirement for this job.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AAP/EEO Statement

Delta Star is an EEO/Affirmative Action Employer and does not discriminate based on age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status.

---