Inventory Specialist - College of Liberal Arts & Sciences
University of Illinois

Inventory Specialist - College of Liberal Arts & Sciences

University of Illinois Urbana-Champaign

Job Summary
Support the College of Liberal Arts & Sciences Service Center (LASSC) through the completion of property accounting, and business-related tasks, and other administrative duties as assigned.

Duties & Responsibilities

Property Control
• Records when equipment is issued to students, faculty, and staff as requested.
• Inventories supplies and tracks orders and payments as required.
• Inputs, maintains and revises inventory record systems.
• Reviews existing inventory records for accuracy and completeness and reconciles discrepancies and errors as needed.
• Supervises and performs physical inventory of property and equipment.
• Physically gathers, verifies, and processes equipment for decommissioning.
• Determines equipment surpluses and consults with unit heads on the disposal of surplus items.
• Determines which items should be inventoried according to university policy.
• Supervises and performs the affixing of property labels to each item of equipment when needed.
• Serves as main contact with University Property Accounting and communicates issues accordingly.
• Coordinates with external units for property management transfers for scrap/surplus disposal items.

Clerical
• Answers calls and greets visitors for the department; determines needs and handles routine inquiries, requests, or problem and directs inquiries to appropriate contact if necessary.
• Greet guests and answers routine inquiries that require knowledge of established departmental procedures and familiarity with operations and programs within the department.
• Serves as a liaison between departments and service center; provides information, assistance, and advice to various units and individuals on orders that have been placed using FABweb.
• Reviews vouchers, requisitions, purchase orders, and other transaction documents for completeness, accuracy, availability of funds, appropriateness of transaction, and conformity to policies, procedures, and/or contractual agreements.
• Corrects transaction documents, which require revision of other documents or entries as well as the original; initiates other actions.
• Posts financial information to journals, registers, and ledgers; enters, stores, and retrieves data.
• Participates in compiling and submitting departmental information for recordkeeping and/or reporting.
• Provides guidance on routine inquiries and order-related questions; provide training on FABweb or FABPlus for inventory related inquires or assistance.
• Performs other related duties as assigned to further the mission of the unit.

Required Qualifications

1. High school diploma or equivalent.

2. Two (2) years (24 months) of experience in inventory work.

Preferred Qualifications

Previous customer service experience.

Experience using University of Illinois system applications (Banner, P-card, Chrome River, FABweb, FABPlus, iBuy, My-UI Financials, etc.)

Successful candidates will have:

• Ability to communicate effectively via various forms of communication such as electronic communication channels, phone, and in person with a diverse group of people, including faculty, administrative staff, students, and the public on complex, technical information/data in a user-friendly format.
• Awareness of, and sensitivity to, cultural and linguistic differences and a commitment to diversity and inclusion.
• Ability to compare numbers and detect errors efficiently.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, spreadsheets, designing forms, and other office procedures and terminology.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Maturity, sound judgment, initiative, well-developed organizational skills, and the ability to deal with complex and diverse issues.
• Proficiency in diverse software such as the Microsoft Office Suite, and communication software such as Microsoft Teams and Chrome River.
• Ability to make decisions in accordance with university and departmental policies, rules, and regulations.
• Self-motivated, independently responsible, and resourceful in the way he/she performs the job, ability to determine deadlines and arrange priorities for tasks and projects.
• Establishing and maintaining positive and effective relationships with all levels of supervision, management, and faculty is essential.

Appointment Information

This is a 100% full-time Civil Service 3291 - Inventory Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $38,555.40. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on December 16, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1027894
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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