Senior Administrative Assistant
South Texas College

Senior Administrative Assistant

General Statement of Job	The Senior Administrative Assistant provides administrative support and assistance to the Office of the President, facilitates communications, plans and follows-up on administrative matters. Assists with compiling, typing and tracking reports, as directed.

Specific Duties and Responsibilities		
1		Provides administrative and clerical support and assistance to the President, Chief of Staff, and other office staff.
	2	Facilitates communications within the office and the College by anticipating, planning and following-up on administrative matters.
	3	Assists with compiling reports, including weekly and monthly activities.
	4	Responsible for maintaining office document tracking system.
	5	Assists with oversight of front desk duties assigned to Secretary to assure accuracy, attention to detail and customer service are managed properly.
	6	Conducts research and prepares reports and documents, as requested.
	7	Coordinates projects/reports with other departments and divisions.
	8	Manages and/or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines.
	9	Interacts with the public in a positive manner and answers questions regarding programs and department matters.
	10	Responds to internal and external inquiries and exercises sound judgment in addressing referral of inquiries or concerns.
	11	Addresses problems and concerns from students, faculty, staff and the public, and formulates solutions with great attention given to customer service.
	12	Maintains and updates documents, as requested.
	13	Assists with annual budget development and subsequent preparation, tracking of requisitions, and purchase orders.
	14	Coordinates and processes travel arrangements, authorizations/vouchers, mileage reimbursements, and applicable forms.
	15	Coordinates meetings, including but not limited to reserving and preparing facilities, preparing and distributing agendas and other meeting materials, and recording and transcribing meeting minutes.
	16	Performs other duties as assigned.

Position Information
Posting Number	SP2547
Position Title	Senior Administrative Assistant
Department	PRES-Office of the President
Temporary End Date (if applicable)	
Location	Pecan
E-Class	Classified
FLSA	Non-Exempt
Min Salary	$36,400.00

Required Education and Experience		
1		Bachelor's degree required.
	2	At least three (3) years of work experience in a professional work setting required.

Required Knowledge, Skills and Abilities		
1		Excellent oral, written and interpersonal communication skills.
	2	Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
	3	Strong proficiency in composing correspondence and preparing lengthy documents and reports.
	4	Strong critical-thinking and problem-solving skills.
	5	Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
	6	Ability to work independently as well as a team player within department and with others.
	7	Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
	8	Demonstrated commitment to achieving the vision and mission of South Texas College.
	9	Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
	10	Ability to write routine reports and correspondence.
	11	Ability to effectively present information and respond to inquiries from students, faculty, staff, and the general public.
	12	Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
	13	Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations		
1		Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
	2	In addition, subject to a federal background check.

Physical Requirements		
1		Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
	2	Bending the body downward and forward by bending leg and spine.
	3	Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
	4	Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
	5	Applying pressure to an object with the fingers and palm.
	6	Perceiving the nature of sounds at normal speaking levels with or without correction.
	7	Ability to receive detailed information through oral communication, and to make the discrimination in sound.
	8	Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
	9	Ability to make rational decisions through sound logic and deductive processes.
	10	Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
	11	Sitting particularly for sustained periods of time.
	12	Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
	13	Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
	14	Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

Working Environment	
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Posting Detail Information
Desired Start Date	08/05/2024
Close Date	07/18/2024
Open Until Filled (overrides Close Date)	No

Special Instructions to Applicants	
This is an online only application
Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application incomplete. For further information, click here. All uploaded documents become part of the applicant's application and are viewable to personnel involved in the hiring process.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

To apply, visit: https://stcjobs.peopleadmin.com/postings/21486





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