Senior Staff Assistant, Decker College of Nursing and Health Sciences
Binghamton University, State University of New York

Category:: Professional
Subscribe::
Department:: Decker College of Nursing
Locations:: Binghamton, NY
Posted:: Aug 22, 2024
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 15480
Position ID:: 180256

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $55,151+ (dependent on experience)

Binghamton University's Decker College of Nursing and Health Sciences (DCNHS), located at the newly renovated, state-of-the art health sciences campus in Johnson City, New York, is hiring. The Senior Staff Assistant position is a full-time, campus-based, 12-month appointment.

The primary responsibility of the Senior Staff Assistant is to support the Associate Deans for the DCNHS, as well as faculty, staff, and students to ensure the effective and efficient operations of the College. This position also serves as a representative of the Dean's Office to other administrative units within the college and the university.

This position requires coordinating multiple, complex priorities in a demanding, fast-paced, high-profile environment. The successful candidate is expected to possess strong organizational skills and function with a high level of discretion, independence and leadership.

The Decker College of Nursing and Health Sciences is dedicated to the goal of building a diverse and inclusive teaching, research, mentoring, and working environment. Potential applicants who share this goal, especially underrepresented minorities, women and persons with disabilities, are strongly encouraged to apply.

Information about the Decker College of Nursing and Health Sciences including its programs, faculty, and staff can be found here: https://www.binghamton.edu/decker/index.html

Responsibilities:

• Work collaboratively in a team environment with school, college, and university colleagues, including the Decker College Dean's Office, all divisions within the college, the University Human Resources Office, the University Budget and Finance Offices, the University Travel Office, the University's Communications & Marketing Office, University Graduate Admissions, and various departments within the Binghamton University Foundation and the Research Foundation of SUNY.
• Assist with Research Expense Grants, including notification of requests for proposals, communicating with awardees, expenditure tracking, reimbursements, etc.
• Assist the academic dishonesty and grievance committee with scheduling meetings and hearings, handling communications with committee members and students and maintaining confidential files and documents pertaining to grievance processes, procedures, and individuals involved.
• Provide administrative support for budgeting and accounting of the College's fiscal resources including but not limited to creating purchase orders and making purchases; reconciling vouchers, receipts, and purchasing card (both State and RF); tracking and categorizing invoices, bills, and other expenditures; preparing travel documents and authorization forms; and ensuring compliance with Binghamton University and Research Foundation financial policies and procedures.
• Assist with planning and coordinating outreach and development endeavors such as marketing and communications activities, recruiting events, and assist with enrollment systems such as the Centralized Application System (CAS).
• Assist in the coordination and management of data gathering for programmatic, university, state, federal, and ranking reports throughout the year.
• Provide indirect support to the Assistant Dean of Academics to ensure all required reporting is compiled and completed according to due dates.
• Provide indirect support to the Sr. Assistant Dean of Administration, Assistant Dean of Finance, and Director of Business Operations, as needed.
• Work in a professional and focused manner to schedule and prepare for internal and external meetings with various stakeholders including campus leadership, faculty and staff, industry and university partners, advisory board members and project teams.
• Participate in professional development activities including orientation, annual training requirements, and technical skill building as well as other continuing education activities that support professional growth and programmatic quality improvement.
• Maintain professional standards that ensure strict confidentiality of private records and personal information.
• Plan, coordinate and implement special event programming as required, with attention to detail and problem resolution as required.

Requirements:

• Bachelor's degree and three or more years of related experience with office administration and customer service skills
• Experience with business management tools including spreadsheets, word processing, calendar tools, and presentation software
• Ability to communicate complex material effectively with a diverse group of individuals including faculty, staff, senior administrators, community partners, students, and visitors
• Ability to manage multiple projects and timelines with a high degree of accuracy and efficiency
• Ability to organize information and prioritize needs
• Ability to work both independently and collaboratively
• Possess strong professional, organizational, and interpersonal skills
• Possess effective written, editing and oral communication skills
• Demonstrated ability to exercise sound judgment, and handle confidential matters with tact and discretion
• Ability to travel and work evenings and weekends on occasion

Preferred:

• Master's degree in nursing education, public administration, higher education, or another applicable field of study.
• At least two years of work experience in an administrative or higher education setting.
• Experience conducting program evaluation
• Experience analyzing issues, presenting and overseeing problem resolution, and working collaboratively with numerous offices
• Experience working in a clinical environment.

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=180256

Deadline for Internal Applicants: September 9, 2024

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.