Student Affairs Administrator
The University of Chicago

Department

SSD: Committee on Education - Staff and Temporary Employees

About the Department

The Student Affairs Administrator position will serve both the Education and Society and the Health and Society Programs. The Health and Society program explores the social, political, and economic processes that shape individual and population health, across history and between cultural settings, including experiences of illness, categories of disorder, ideals of well-being, and models of medical intervention. The program provides a background for students planning to pursue medical school, allied health professions, public health, health policy, health advocacy, the study of law with an emphasis on health, and doctoral work in a range of social science disciplines.

The Education and Society program focuses on the interplay between human development and the social institution of schooling. The curriculum is organized around how individuals and institutions reconcile the tasks of child and youth cognitive development, identity formation, and socialization with the changing role of schooling in society and concerns about social inequality and mobility. The program provides a background for graduate study in many disciplines or for careers that incorporate education or advocacy, including teaching, public policy, medicine, law, social work, journalism, or government service.

Job Summary

The job administers programs in student affairs activities, including orientation and onboarding programs for incoming students. Acts as the primary point of contact for student inquiries. Uses a moderate/high level of understanding in student affairs to develop future enrollment strategies using admissions and financial aid data.

Responsibilities

• Manages record-keeping to monitor student progress towards completion of program requirements; troubleshoots students' quarterly course registration issues, as needed; advises students on requirements, completion deadlines, and necessary actions related to academic requirements.
  
• Maintains various publications for the department's academic programs, including the departmental website, College Catalog, and Graduate Announcements (as relevant); works with SSD and College to prepare communications and events to increase awareness of Department's academic programs.
  
• Manages event planning and day-of logistics to promote the department's curricular and co-curricular programs, including open-houses, student recruiting, and new-student orientation.
  
• Coordinates the assignment of Teaching Assistants (TA) and other instructional support for the Department's courses, processes TA and related appointments.
  
• Coordinates with other offices on a wide range of matters related to student academic progress and student life, including SSD Dean of Students, College Dean of Students, Campus and Student Life, and others.
  
• Prepares reports for faculty and Department leadership on individual student's academic progress and aggregates data on department-wide trends in student affairs.
  
• Recommends and implements new administrative practices to facilitate strong student services and departmental operations.
  
• Proactively collaborates with other University offices to enhance student awareness on safety, disciplinary, and student life matters; handles accommodations, emergency-response, and other complex student life matters with competence and discretion.
  
• May manage graduate admissions and recruitment; compile, format, and present admissions and financial aid data to support the admissions committee and SSD Dean of Students.
  
• May arrange schedules for student examinations, hearings, dissertation defenses, and other academic milestones and maintain accurate records of outcomes.
  
• Manages the department's schedule of course offerings.
  
• Serves as primary liaison with other University offices related to curriculum planning, including SSD Dean of Students, College, and Registrar; work with the Chair, Associate Chair, and Directors of Graduate and Undergraduate Studies to ensure the Department's course offerings are well-planned and accurately listed in official University records and systems.
  
• Compiles, formats, and analyzes data on courses and enrollments to support the Department's curriculum planning activities.
  
• Performs some routine and complex assignments for the Unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
  
• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
  
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
  
• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Technical Skills or Knowledge:

• Proficiency in Microsoft Office software (Word, Excel, Outlook).
  

Preferred Competencies

• Demonstrated record of excellence providing a high level of service to students and faculty; capacity to engage with student and faculty with sympathy, professionalism, and discretion.
  
• Handle multiple tasks simultaneously, working under tight deadlines, with a high degree of professionalism and attention to detail.
  
• Capacity to work both independently with self-direction and initiative and as an effective member of a team.
  
• Excellent interpersonal, oral, and written communication skills.
  
• Work in a demanding, fast-paced environment, manage time wisely and prioritize effectively.
  
• Capacity to learn new software and operating procedures.
  

Application Documents

• Resume/CV (required)
  
• Cover Letter (required)
  
• References Contact Information (3)(required)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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