Department
NURSING (KO-NURS-IUKOA)
Job Summary
Under the supervision of the executive assistant to the dean and in tandem with the nursing administrative assistant.
Department Specific Responsibilities
- Responsible to provide office and secretarial support for all nursing programs and tracks, with an emphasis on the MSN Program and the RNBSN Track, including the associate dean, program directors, and all full-time resident and adjunct nursing faculty.
- Works directly with all nursing students for compliance tracking purposes.
- Ensures students have met clinical requirements.
Processes admission applications and prepare materials for selection committee meetings in collaboration with program leaders and nursing administrative assistant.
- Tracks applicant data and provide students and program leaders accurate, timely information throughout the application and admission process, ensuring every applicant is informed well and timely
- Provides information, secure space reservations, schedule planning meetings, and provide necessary documentation for program leaders, faculty, and students.
- Creates or assists with upload of general content (announcements, clinical information, handbooks, modules, etc.) for both MSN and RNBSN student centers in Canvas.
- If directed, assists with gathering information for website and social media for approval. When needed, provide program related information to students and general resource navigation to students (IUK resources).
General Responsibilities
- Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services initiatives. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
- Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
- Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports. Accurately maintains electronic records and databases.
- Provides directions, support, and information to student organization representatives and other visitors to the department.
- Assists with daily scheduling, training, and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials.
- May assist with ordering or creation of promotional materials for student organizations or departmental needs.
- May provide guidance to other Student Services Coordinators.
QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required- High school diploma or equivalent (such as HSED or GED)
PreferredWORK EXPERIENCE
Required- 2 years in office environment, higher education, or related field
SKILLS
Required
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Highly thorough and dependable
- Demonstrates ability to maintain confidential information
- Demonstrates customer service skills
Commitment to working with people of diverse backgrounds and demonstrated cultural competency
Preferred- Proficient Microsoft Office product skills
Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work LocationKokomo, Indiana
Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job ClassificationCareer Level: Intermediate
FLSA: Nonexempt
Job Function: Student Services
Job Family: Student Services Generalist
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Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
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Telephone: 812-856-1234
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